Privacy and terms

About

Paperwave is owned and operated by an individual (the “operator”). In this policy and these terms, “we”, “us” and “our” refer to the operator, who is responsible for the personal data described here and for providing the service.

If the way Paperwave is operated changes, this page will be updated and you will be notified before the change takes effect.

Privacy policy

Information we collect

• Waitlist: your email address, the date you joined and your position on the list.
• Account: your email address and, if you sign in with a third-party account, the name and email address that account shares with us.
• Content you save: plans, tasks, goals, habits and check-ins, focus sessions, journal entries, reflections and settings.
• Focus rooms: while you are in a room, other participants can see your display name, your status (focusing, on a break or away), your room badge and, only if you choose to share it, what you are working on. Reactions and end-of-session summaries are sent live and are not stored.
• Connected music accounts: if you connect one, the track currently playing. Access is read-only, and Paperwave cannot control playback. The connection is stored in an encrypted cookie on your device.
• On your device: your browser stores your theme preference, your waitlist position, any running focus timer and, before you sign in, the content you save.
• Abuse prevention: when you join the waitlist, a one-way hash of your IP address, kept for about an hour to limit repeated sign-ups.

On this website we use privacy-friendly, cookie-free analytics to count page visits and see where visitors come from. It does not identify you personally or follow you across other sites.

We do not use advertising trackers, set tracking cookies, or request access to your location, camera or microphone.

How we use it

• To send your invitation and occasional launch updates.
• To provide Paperwave, including saving your content, syncing it across your devices and running focus rooms.
• To keep the service secure and to resolve problems.

We do not sell your personal data, use it for advertising or use it to train AI models. We do not access your plans or journal entries unless you ask us to help with a problem.

For users in the EU and UK, the legal bases are: consent, for waitlist emails; performance of a contract, for providing your account; and legitimate interests, for keeping the service secure.

Service providers

We use a small number of trusted providers for hosting, data storage, authentication and email delivery. They process personal data only on our instructions and only as needed to provide the service, which may include processing in other countries with appropriate safeguards. If you choose to connect a third-party account, that provider’s own privacy policy also applies.

Retention

• Waitlist emails: until launch invitations are complete, or until you ask to be removed. Every email includes an unsubscribe link.
• Account data: until you delete it or close your account.
• Data on your device: until you clear your browser storage.

Your rights

• Export all of your data from Settings.
• Delete your data from Settings, or contact us to close your account and remove it entirely.
• Disconnect any connected account at any time in Settings.
• Request access to, correction of or deletion of the personal data we hold. We will respond within 30 days.

Depending on where you live, you may also have the right to complain to your local data protection authority.

Children

Paperwave is not intended for children under 16. If you believe a child has provided us with personal data, please contact us and we will delete it.

Security

All data is encrypted in transit, and access controls keep each user’s content separate from others. No system is completely secure; if a breach affects your data, we will notify you.

Terms of use

By joining the waitlist, creating an account or using Paperwave, you agree to these terms and acknowledge the privacy policy above.

Early access

Paperwave is in development. Features may change or be withdrawn, and the service may occasionally be unavailable. Joining the waitlist is free and creates no obligation.

The first 100 people on the waitlist receive one month free from the date their invitation is issued, after which they may choose whether to subscribe. Pricing will be published before launch.

Your account and content

You are responsible for your account and for keeping your sign-in details secure. You retain ownership of the content you save. You grant us only the permission needed to store and display it to you and, in focus rooms, to show others what you choose to share.

Acceptable use

You must not use Paperwave, focus rooms or display names to harass others, send spam or share unlawful content. We may suspend or close accounts that do.

Mind Space

Mind Space provides breathing, grounding and short-break exercises. It is not medical or mental health treatment and does not replace professional care. If you are in crisis, contact your local emergency services.

Disclaimer

Paperwave is provided “as is”, without warranties of availability or accuracy. Please keep your own copy of important information; you can export it from Settings at any time.

Limitation of liability

To the extent permitted by law, we are not liable for indirect or consequential losses arising from your use of Paperwave. Nothing in these terms limits rights you have under consumer law that cannot be excluded.

Termination

You may stop using Paperwave and delete your data at any time. We may close accounts that breach these terms. If Paperwave is discontinued, we will give reasonable notice and time to export your data.

Changes

We will notify you by email or in the app before any material change to this page takes effect. The date at the top shows when it was last updated.

Contact

For questions about this policy or these terms, or to make a data request, contact team@thepaperwave.com.